How to apply time-saving keyboard shortcuts in PowerPoint – India Today

How to apply time-saving keyboard shortcuts in PowerPoint – India Today

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Keyboard shortcuts are used to deliver a document efficiently and on time. They are keys or combinations of keys that provide an alternate way to do something a person would typically do with a mouse.

Both of your hands can remain on the keyboard, using a shortcut to perform a task. Once you learn them, you can use many of the same shortcuts in a variety of applications, like PowerPoint, Word or Excel.

Why are keyboard shortcuts available?

Keyboard shortcuts are generally used to expedite common operations by reducing input sequences to a few keystrokes, hence the term ‘shortcut’.

To differentiate from general keyboard input, most keyboard shortcuts require the user to press and hold several keys simultaneously or a sequence of keys one after the other.

Most common keyboard shortcuts

Keyboard shortcuts are widely used in almost all applications and operating systems to provide ease of access and faster task completion.

Some of the most commonly used PC keyboard shortcuts:

  • Ctrl+C = Copy
  • Ctrl+V = Paste
  • Ctrl+Z = Undo
  • Ctrl+X = Cut
  • Ctrl+B = Bold text in a document

Keyboard shortcuts in Power Point

Create a new presentation


Add a new slide


Make selected text bold


Change the font size for selected text


Open the ZOOM dialogue box


Cut selected text, object or slide


Copy selected text, object or slide


Paste cut or copied text, object or slide


Undo the last action


Save the presentation


Insert a picture from your device


Insert a shape


Select a theme


Select a slide layout


Go to the next slide

Page down

Go to the previous slide

Page up

Go to the Home tab


Go to the Insert tab


Start the slide show


End the slide show


Close PowerPoint


Move between panes

Cycle clockwise through panes in normal view


Cycle counterclockwise through panes in the normal view


Switch between the Thumbnail pane and the Outline View pane


Work in the outline view

Promote a paragraph

Alt+Shift+Left arrow key

Demote a paragraph

Alt+Shift+Right arrow key

Move selected paragraph up

Alt+Shift+Up arrow key

Move selected paragraphs down

Alt+Shift+Down arrow key

Show level 1 heading


Expand the text below the heading

Alt+Shift+Plus sign (+)

Collapse text below a heading

Alt+Shift+Minus sign (-)

Select and edit text and objects

Select one character to the right.

Shift+Right arrow key

Select one character to the left.

Shift+left arrow key

Select at the end of a word

Ctrl+Shift+Right arrow key

Select the beginning of a word

Ctrl+Shift+Left arrow key

Select one line up

Shift+Up arrow key

Select one line down

Shift+down arrow key

Select an object when the text inside the object is selected


Select another object when one object is selected

Tab key or Shift+Tab until the object you want is selected

Send object back to one position

Ctrl+Left Bracket

Send object forward to one position

Ctrl+Right Bracket

Send an object to the back

Ctrl+Shift+Left Bracket ( [ )

Send an object to the front

Ctrl+Shift+Right Bracket ( ] )

Select text within an object


Select all objects on a slide


Play or pause on a slide


Select all the slides in the thumbnail pane


Select all the text from the Outline view


READ: PowerPoint Presentations: Here are seven tips to enhance your slides and keep your audience engaged

READ: How to insert and play a video in PowerPoint from your computer: Step-by-step guide

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