How to apply time-saving keyboard shortcuts in PowerPoint – India Today

How to apply time-saving keyboard shortcuts in PowerPoint – India Today

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Keyboard shortcuts are used to deliver a document efficiently and on time. They are keys or combinations of keys that provide an alternate way to do something a person would typically do with a mouse.

Both of your hands can remain on the keyboard, using a shortcut to perform a task. Once you learn them, you can use many of the same shortcuts in a variety of applications, like PowerPoint, Word or Excel.

Why are keyboard shortcuts available?

Keyboard shortcuts are generally used to expedite common operations by reducing input sequences to a few keystrokes, hence the term ‘shortcut’.

To differentiate from general keyboard input, most keyboard shortcuts require the user to press and hold several keys simultaneously or a sequence of keys one after the other.

Most common keyboard shortcuts

Keyboard shortcuts are widely used in almost all applications and operating systems to provide ease of access and faster task completion.

Some of the most commonly used PC keyboard shortcuts:

  • Ctrl+C = Copy
  • Ctrl+V = Paste
  • Ctrl+Z = Undo
  • Ctrl+X = Cut
  • Ctrl+B = Bold text in a document

Keyboard shortcuts in Power Point

Create a new presentation

Ctrl+N

Add a new slide

Ctrl+M

Make selected text bold

Ctrl+B

Change the font size for selected text

Alt+H,F,S

Open the ZOOM dialogue box

Alt+W,Q

Cut selected text, object or slide

Ctrl+X

Copy selected text, object or slide

Ctrl+C

Paste cut or copied text, object or slide

Ctrl+V

Undo the last action

Ctrl+Z

Save the presentation

Ctrl+S

Insert a picture from your device

Alt+N,P,D

Insert a shape

Alt+N,S,H

Select a theme

Alt+G,H

Select a slide layout

Alt+H,L

Go to the next slide

Page down

Go to the previous slide

Page up

Go to the Home tab

Alt+H

Go to the Insert tab

Alt+N

Start the slide show

F5

End the slide show

Esc

Close PowerPoint

Ctrl+Q

Move between panes

Cycle clockwise through panes in normal view

F6

Cycle counterclockwise through panes in the normal view

Shift+F6

Switch between the Thumbnail pane and the Outline View pane

Ctrl+Shift+tab

Work in the outline view

Promote a paragraph

Alt+Shift+Left arrow key

Demote a paragraph

Alt+Shift+Right arrow key

Move selected paragraph up

Alt+Shift+Up arrow key

Move selected paragraphs down

Alt+Shift+Down arrow key

Show level 1 heading

Alt+Shift+1

Expand the text below the heading

Alt+Shift+Plus sign (+)

Collapse text below a heading

Alt+Shift+Minus sign (-)

Select and edit text and objects

Select one character to the right.

Shift+Right arrow key

Select one character to the left.

Shift+left arrow key

Select at the end of a word

Ctrl+Shift+Right arrow key

Select the beginning of a word

Ctrl+Shift+Left arrow key

Select one line up

Shift+Up arrow key

Select one line down

Shift+down arrow key

Select an object when the text inside the object is selected

Esc

Select another object when one object is selected

Tab key or Shift+Tab until the object you want is selected

Send object back to one position

Ctrl+Left Bracket

Send object forward to one position

Ctrl+Right Bracket

Send an object to the back

Ctrl+Shift+Left Bracket ( [ )

Send an object to the front

Ctrl+Shift+Right Bracket ( ] )

Select text within an object

Enter

Select all objects on a slide

Ctrl+A

Play or pause on a slide

Ctrl+Spacebar

Select all the slides in the thumbnail pane

Ctrl+A

Select all the text from the Outline view

Ctrl+A

READ: PowerPoint Presentations: Here are seven tips to enhance your slides and keep your audience engaged

READ: How to insert and play a video in PowerPoint from your computer: Step-by-step guide

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Source: https://www.indiatoday.in/information/story/how-to-apply-time-saving-keyboard-shortcuts-in-power-point-1867582-2021-10-23